CTLT Faculty Associates


The CTLT Faculty Associates Program has three principal aims:

  1. To enable individuals acting as Associates to be supported to undertake teaching and learning projects of importance to them, their Department / Faculty
  2. To develop capacity for educational leadership
  3. To complement and strengthen local (Faculty- or Department-based) teaching and learning support resources and provide greater access to relevant CTLT academic services and expertise

The CTLT Faculty Associates Program will increase communication opportunities between CTLT and Departments, so that CTLT is better able to understand the needs and requirements of a particular Department and Departments have a local point of contact able to facilitate access to the services and expertise that CTLT offers. The Associate thus acts as conduit for this two-way information flow. Additionally, this will support the professional development of Associates through cohort-based training in evidence-based teaching practice, research and scholarship, contributing to and expanding the base of UBC’s educational leadership capacity.

Annual Process

The CTLT Faculty Associates Program launched  as a pilot in September 2016, with four faculty forming the initial cohort. Each year there are approximately four new Faculty Associates, and in any given year there are approximately eight total, since each cohort completes a two-year cycle.

At the start of each calendar year, CTLT will issue a call for applications for new Faculty Associates who will start in September. Successful candidates are offered to become CTLT Associates for a minimum of two years. CTLT will provide the Department with release funds for one 3-credit course buyout for each of the two years as an Associate.

As part of the application process, CTLT will consult with Heads of Departments or Associate Deans to discuss the projects interested faculty have proposed, as well as the arrangements needed to ensure the the faculty member can dedicate time to the project. Whilst we expect strong interest from those in the Instructor stream, any tenure-track or tenured faculty member is eligible.

CTLT, through its Professional Development programs and services, Curriculum Services and the Institute of Scholarship in Teaching and Learning (ISoTL), will provide support and training for enhancing evidence-based approaches to teaching practice, discipline-based educational research and scholarship.

In addition, CTLT will work with the Associate to develop a plan, project or series of activities (e.g. workshops) to address an identified departmental need, providing support, consultation and advice.

During their time as an Associate, the faculty member will be able to act as a bridge between faculty colleagues and the appropriate combination of locally- and centrally provided support and services, enabling faculty to more easily access the various elements of support they need.

In May of each year, the Associates cohort will share their projects as part of a teaching innovation symposium during the annual Celebrate Learning event.  Associates will also be encouraged to share their work throughout the academic year at CTLT-hosted workshops (e.g., SoTL events, New Faculty Orientations, CTLT Summer and Winter Institutes, etc.).


To the Department / Faculty: development of local expertise to undertake a project or series of planned activities to address an issue of departmental relevance; expand opportunities for faculty to learn about, access and provide feedback on CTLT services.

To the individual: Cohort-based support model with other Associates will function similar to a Faculty Learning Community; first hand contact with wide range of people in CTLT to support practice and professional development, training, support and educational leadership opportunities; acquiring knowledge and skills to improve teaching, support peers, and demonstrate educational leadership.

To CTLT: increased communication and collaboration with Departments and local teaching and learning support units; increased understanding of local faculty needs for support and professional development and potential for increased faculty representation and engagement in programs and services within CTLT.


A minimum of two years as an Associate, but this can be extended by up to a further two years by mutual agreement between the Department, the individual and CTLT. (This would make sense, for example, when a project is still ongoing, but will not involve additional buy-outs).

Course buyouts are provided to Associates so that they are able to devote a commensurate amount of time to working on their project during the two year period as they would on two 3-credit courses, rather than having to do it all ‘off the side of their desks’. This will enable a substantive project to be adequately resourced and executed over this period. Beyond the course buyouts, we want to maintain active engagement with the ‘alumni’ Associates, as reciprocal points of contact between their Department / Faculty and CTLT resources and services. Faculty Associates will meet as a cohort twice a semester, be invited to CTLT events and also be asked to present on their projects during Celebrate Learning week.  We would not expect this commitment to extend, in aggregate, to more than 10-15 hours per year.

We do not expect that a Department would be willing to support the nomination of one of their most engaged teachers if the buy-out funding would not allow them to replace this expertise appropriately. On the other hand, we would like to be able to support as many of these Associate positions as possible within the fixed budget we have for this activity. In line with funding for TLEF projects, we would anticipate up to $10k buyout for a 3-credit course.

We see this as supplementing and complementing the activities and collaborations between the three sets of partners here: the department, the Faculty-based learning support staff, including Faculty Liaisons (CTLT staff embedded in / working on Faculty teaching and learning activities) and central academic services provided through CTLT. Our motivating principle is one of multi-point collaboration, to collaborate to address an area of importance to the Department, in order to better enable them to realize their teaching and learning goals.

We recognize that Departments and faculty may want to or need to make plans further ahead. Where possible, we will support applications that intend to defer for a year, e.g. Associates propose a project early in the year before they are able to initiate their project (with a September start) in each year.

The FCP is an intensive 8-month cohort program that Deans are asked to nominate up to 2 faculty members for each year. We see the CTLT Associates program as complimentary to the aspects of development of SoTL expertise in the FCP program, offering an additional route to support for activity on a particular project with tangible benefits to the Department.

CTLT will announce a call for future associates in early January each year.

For more information, contact Jeff Miller, Senior Associate Director, CTLT.